Del Webb Wildlight Pre-Turnover Homeowner Teams

Communications & Outreach 

Purpose: Maintain transparency and ensure accessible communication of Transition Group activities and findings. 

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Scope:

• Disseminate monthly updates to homeowners through website postings.

• Coordinate community information events.

• Summarize key developments from each committee.

• Maintain a Transition Group contact list with appropriate privacy safeguards.

• Keep records of key correspondence and findings that will be retained to support the eventual Turnover Team and homeowner run HOA board.​​​​

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Legal, Contracts & Insurance 

Purpose: Provide legal insight, document review, and risk management guidance to ensure the association’s legal, contractual, and insurance matters are properly executed and protective of homeowner interests. 

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Scope:

• Review all governing documents and relevant Florida Statutes Chapter 720 provisions.

• Interpret contractual language and identify gaps or developer-retained powers affecting turnover.

• Collect and catalog all active HOA/developer contracts; identify those extending beyond turnover or requiring negotiation at turnover.

• Review insurance policies for adequacy, continuity, and coverage transitions.

• Coordinate with HOA legal counsel to ensure statutory compliance at time of turnover

Finance & Audit 

Purpose: Evaluate and report on the financial condition of the community to ensure fiscal readiness for turnover. 

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Scope:

• Review HOA budgets, financial statements, reserve studies, and developer subsidy arrangements.

• Verify financial obligations and vendor contract liabilities.

• Conduct analysis of receivables, payables, and deferred contributions owed by the developer at the time of turnover.

• Ensure required financial and audit documentation will be transferred at time of turnover.

• Assist with physical inventory of furniture and equipment.

• Provide budget planning options for recommendation for the first homeowner-controlled fiscal year. ​​​​​​

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Infrastructure

Amenities, Buildings, Grounds, Safety & Security 

Purpose: Assess, document, and plan for the physical condition and maintenance needs of all common area assets. 

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Scope:

• Create and maintain a comprehensive inventory of all community assets to include amenities, buildings, roads, sidewalks, lighting, irrigation, landscaping, fencing, signage, furniture, and equipment.

• Conduct inspections to identify defects.

• Obtain and organize all as-built drawings, warranties, permits, and manuals.

• Submit a list of unresolved defects to the Turnover Committee.

• Evaluate safety and security efforts for a post-turnover environment.

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HOA Management

Purpose: To evaluate and provide recommendations on HOA management services to ensure the community is operationally prepared for a smooth and effective transition to homeowner control. 

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Scope:

• Document and evaluate the current HOA management company, including contracts, performance, service delivery, staffing structure, and job descriptions. 

• Assess the management company's operational processes, communication practices, and responsiveness to residents. 

• Identify and assess alternative HOA management companies and service models for consideration.

Community Engagement & Lifestyle Planning

Purpose: Define and collaborate with the Activities Director role on community engagement to support a successful transition to homeowner-led activities.

Scope:

• Recommend community activities and resident engagement structures that support our residents, post-turnover.

• Document findings and recommendations for transition to the Turnover Team and future homeowner-controlled HOA board.

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